Have you ever been to a successful business year end party?
After an entire hardworking year, an end of year office party is a special occasion that all company members are always eagerly waiting. Organizing a year-end party is a fun way to enhance social interaction between employees, congratulate some on a job well done and instill a sense of employee pride in a company. However, a memorable party does not just happen, it takes time to be prepared and planned in details and could be a stressful task as well. Don’t worry! These are several tips for you to plan the best year-end party ever.
Timing an event is crucial, not only for the event organizer having enough planning time but also for attendees being able to arrange their work ahead to attend. Besides, holding the event either on a weekday, weekend or even in festive season is what you should consider as well.
Organizing a company event includes venue, F&B, entertainment and budget. That isn’t enough! There are much more problems need to be concerned and listed down such as sponsorship, schedule, team, transportation, parking, etc. The best way to have the most effective plan is brainstorming every involved aspect in a detailed schedule to make sure your event is in control. The more you detailed, the more professional your event will be!
Deciding to hire a corporate meeting planner or build your own team depends on the size of your event and the working load of your coworker, especially during the year-end period. If your company is big enough, supporting from a meeting planner is crucial.
A budget or financial plan with estimated numbers should be included in your detailed plan. This is a helpful tool for you to keep track of the expense from the very first planning day and to have a general view of the huge picture.
A year-end party is not only for employees but also for your valued partners. A great way to save money is to connect with partners and other brands for sponsorship. One more tip for you, don’t forget to ask for quotations from different suppliers to choose the most proper one before signing in any purchasing contracts.
Choosing a theme for your year end party can set the tone for the entire night. This occasion is a fun and exciting time all about reflecting on the past year while looking forward to achive new success. Your party’s style should match this special sentiment from start to finish with a theme that spreads good cheer.
The same as the budget plan, a marketing plan is a must-have item in your detailed plan as well. List down every idea to promote the event and invite people. Using online social events is an effective channel to spread event information. For example, you can create a Facebook event/group and invite all your members, then, post information like time and dress code on the page to remind people about the party.